Knowing what to pack for travel can make for a smooth transition from one work location to the next. The essentials of business travel packing take into consideration all of the possible events that you may need to attend while also realizing that ‘free' nights may not always mean that you can sit in your hotel room in your pajamas.
The influence of professional appearance is something that can not be denied in the work setting. You will be taken more seriously if you take the time to consider what to pack for travel for your business. You may want to ask your boss what the appropriate attire is. This will only show that you are interested in making the right impression. The first is comfort.
For women, business travel packing can present a bit more of a dilemma. In the case of a more formal dinner meeting, a woman will need to have a dress available, along with shoes and accessories. A man will normally have already brought a suit, so an additional shirt and tie are all that is needed. Even if the evening seems to be more casual, it never hurts to consider the influence of professional appearance and overdress for the occasion.
Depending on the days that you will be gone at this meeting or conference, you will need to have appropriate outfits for each event. For meetings, you will want to bring something that is comfortable to sit in, but also appropriate for business. A trick to lighten your suitcase is to bring only a few pairs of slacks or skirts, but multiple shirts that will match. This trick in business travel packing will allow you to have many different combinations that will appear to be different outfits all together.
Luggage - You will usually be doing a lot of walking whenever you go on a vacation and walking with 50 kg of luggage is both tiring and difficult. You will also, most likely, be getting extremely dirty and ruining whatever clothing you take (even if it's expensive “adventure clothing”) and don't forget that some of your gear may even be stolen (sometimes by other travelers). If you show up with all the best and most expensive gear you are also a walking target for hustlers and thieves. With all of this in mind here are a few tips:
If you are going to be doing anything even remotely physical and walking any further than a few hundred meters, then a backpack is definitely the way to go. But not all packs are created equal! Think small and inconspicuous. Dark colours like brown and black will attract less attention than a bright purple or red pack. Make sure it is the type of pack that has a flap on the top that closes over the pack's opening to keep out water (the types that zip up WILL get your stuff wet). You will also want to put your clothing in waterproof stuff bags but there are tougher ones that you can buy from disposals and camping stores. You also want your pack to be as small as possible. Especially if you are only touring (mountaineers may need something bigger). 45 liters is an absolute maximum for general purpose use. You will be carrying it around a lot and if you cannot fit something in then you probably don't really need it.
Clothing - Keeping your clothes looking as though they didn't come out of a suitcase is also an essential part in the lesson of what to pack for travel. Clothes can be come wrinkled, so you may want to bring a clothes steamer, or in an emergency a bottle of something that will lessen the wrinkles. These sprays are great for cotton shirts that never seem to stay flat. You just spray this on the night before and smooth away the wrinkles as it hangs on a hanger. By the time that its dry the next day, you will have a freshly ‘pressed' shirt.
Think light and breathable! Cotton is always good. Three shirts is usually enough because you can wear one, wash one and have a spare. Take ones with collars to keep the sun off your neck if you are going anywhere remotely sunny. Dark colours are always going to hide the dirt and grime so that's also a good idea. Remember that if you need something you can always buy it there and usually for a fraction of the price than at home! Don't forget to take some type of hat as being sunburnt is a real drag when you are traveling.
Shoes - In terms of shoes, you will find that they are the heaviest addition to your suitcase, but also an important part of the influence of professional appearance. To compromise for what to pack for travel, you should bring a pair of work shoes, a pair of dressier shoes, as well as a pair of tennis shoes. By doing this, you will be wearing one of the pairs on the trip to the conference or meeting, so your suitcase will only need to house two pairs.
Unless you are doing some serious mountaineering then you probably won't need those $300 Scarpa trekking boots. In many poorer countries you can buy those $300 Scarpas at the local markets for $10 anyway, because some idiot tourist left them outside his door to dry and an enterprising local stole them to sell at the markets.
The trick to packing for adventure travel is to pack light, inconspicuous and cheap. This is to avoid a human pack-mule or a target for thieves and hustlers. You will also find that you will enjoy your traveling more because you won't be so tired nor worrying about your gear so much.
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